Submit your Abstract

Get ready to submit your work! Abstract submission is open to students enrolled in a Medical or Medical Sciences course and to medical interns / residents (physicians in training). In order to submit your abstract you have to be registered on the website. After you log into your personal account you can submit your abstract by going to the “My Abstracts” tab and click the “Submit an Abstract” button.

Important Dates

December

Abstract Submission Opens

31 January

Abstract Submission Deadline

Late February

Accepted Abstracts Announced

18 March

General Payment Deadline

  1. The person submitting the abstract must be the one who plans to present it in case it gets accepted (the “Presenting Author”).
  2. A given abstract can be submitted only once.
  3. One participant may submit (and therefore present) a maximum of 2 abstracts.
  4. You can submit your abstract even if it has been submitted or presented in another conference.
  5. There can be only one Presenting Author for each submitted abstract. There can be only one scientific coordinator for each submitted abstract. Any other doctors, researchers, university or medical staff that had any contribution to the abstract can be enlisted as coauthors. There is no limit for the number of coauthors. Coauthors who wish to attend our conference will be able to do so only as Passive Participants (our Terms&Conditions apply).

Depending on the subject of your abstract, you must send it under one of the following categories:

  • Fundamental Sciences
  • Clinical Medicine
  • Surgery

Depending on the type of your research, your abstract must respect the following structure:

CASE REPORT

ORIGINAL STUDY or META-ANALYSIS

REVIEW

1. Introduction

1. Introduction

1. Objectives

2. Case Presentation

2. Methods and Materials

2. Background

3. Discussions

3. Results

3. Methods & Materials

4. Conclusions

4. Results

5. Conclusions

  1. Register on our website, log into your account and go to the “My abstracts” tab.
  2. Press on the “Submit my abstract” button and fill in the Abstract Submission Form. Please keep in mind that your abstract must not exceed 300 words. While filling the Abstract Submission Form, please do NOT use special characters or diacritics. At the end of the form, you will need to define the Keywords, which will not be taken into consideration when counting the words.
  3. After you submit your abstract, you will receive a confirmation email from us (please check your spam folder as well).
  4. You can also check if your abstract was submitted by going to the “My abstracts” tab in your personal account.
  5. If you wish to submit a second abstract, repeat the steps above.

You’ve submitted your abstract but just realised that you forgot that last important piece of data. Don’t worry! You can edit your abstract by following the steps below:

  1. Log into your personal account and go to the “My abstracts” tab. You can view, edit and delete any of the submitted abstracts from this tab.
  2. You will be able to edit your abstract before 31 January 2020 (23.59 GMT+2). Only the final version will be taken into consideration.

Our scientific committee will evaluate all abstracts. The members of the committee are specialists in one of the three following fields: Fundamental Sciences, Clinical Medicine and Surgery. The review process is double blind, which means that the identities of both the reviewers and the authors are concealed from each other.

Your abstract will be evaluated according to the following criteria:

  1. Basic linguistic cohesion;
  2. Scientific Validity – a plausible explanation of your findings;
  3. Statistics – use of adequate statistic tests and appropriate interpretation of their results;
  4. Applicability – how you position your work relative to current medical practice;
  5. Particularity of the Study – a reflection of the study’s novelty factor.

Accepted Abstracts will be announced on our website in late February 2020. The scientific committee decides not only if the abstract is accepted, but also how it will be presented: as an Oral Presentation or as a Poster Presentation.

An Oral Presentation is a 7-minute talk accompanied by a digital support prepared by the participant. A Poster is a graphic presentation of the research on a large sheet of paper. For more information on how to prepare your Oral or Poster Presentation, see also Presentations and Tips for Presenting Authors.

You have two options – you can:

  1. Pay the Presenting Author Fee before the Abstract Submission Deadline (31 January 2020)

In this case, you pay the Presenting Author Fee (30 EUR ) first, so that you can book a Workshop. You will be able to book a Workshop instantly. Don’t forget to book it before 19 March 2020.  

By paying the Presenting Author Fee before the Abstract Submission Deadline, you assume full responsibility for submitting an abstract before 31 January 2019 (23:59 GMT +2). Please note that if you fail to submit an abstract, any Workshop booking gets cancelled, your account becomes inactive and you do not get a refund.

When we announce the list of accepted abstracts, if your abstract got accepted, you do not have to pay any additional fee. If your abstract did not get accepted, you may still attend the conference as a Passive Participant. In order to do so, you have to pay an additional fee of 25 EUR (so that in the end you will have paid 30 EUR + 25 EUR = 55 EUR ).

OR

  1. Pay the Presenting Author or Regular Fee after the Abstract Submission Deadline (31 January 2020), but before the General Payment Deadline (18 March 2020)

Please note that you don’t have to pay the Presenting Author Fee in order to submit an abstract. If you submit an abstract, you can postpone the payment until after we announce the list of accepted abstracts, but you won’t be able to book your Workshop during this time. If your abstract gets accepted, you have to pay the Presenting Author Fee (30 EUR) before 18 March 2019 (23:59 GMT +2). If your abstract doesn’t get accepted, you have to pay the Regular Fee (55 EUR) before 18 March 2020 (23:59 GMT +2). After you pay, you will be able to book a Workshop before 19 March 2020 (23:59 GMT +2). Our Terms & Conditions apply.

What do we usually expect from an abstract?

There are a few rules that you should bear in mind when you start writing your abstract.

First of all, the abstract should provide the reader with useful information regarding your work. After reading it, one should be able to tell what you studied, why you studied it and how you studied it. The title should not only be appealing, but also informative. As far as the content is concerned, you should try to make it concise and clear, so that even a reader that has little to no knowledge about that particular subject should be able to understand it. As Albert Einstein once said, “If you can’t explain it simply, you don’t understand it well enough”.

As far as MEDICS is concerned…

In the following section, we provide you useful advice regarding the structure of your abstract, based on the three types of presentations included in the congress: case report, original study & meta-analysis and review.

  1. The Case Report abstract should contain the following parts: introduction, case presentation, discussions. In the introduction you should briefly present the disease and its importance for the population. The case description should provide information regarding the chief complaint, physical examination, para-clinical investigations, differential and final diagnosis. The discussions should emphasize the importance and hallmarks of this clinical case.
  2. The Original Study abstract should contain the following parts: introduction, methods and materials, results, conclusions. In the introduction you should explain the reason for performing this study. The materials and methods section should briefly describe the population included in the study (human or animal test subjects), the performed actions, the data analysis. In the results section, you should include the outcome of the data analysis. The conclusions should emphasize the importance of this original study.
  3. The Review / Meta-Analysis abstract should include the following parts: background, objectives, methods and materials, results, conclusion.

It is important to remember that your work could be selected for the Oral or Poster Presentation sessions, based on the review of your abstract. Therefore, it is advisable that you spare no effort in writing an outstanding abstract.

Remember that the abstract body must not exceed 300 words. Last but not least, be careful to select relevant keywords – this will make it easier for people that may be interested in your work to find it in the abstract book.