SUBMIT YOUR ABSTRACT

Important Dates

16 February 2021

Abstract Submission Opens

15 March 2021

Abstract Submission Deadline

late March

Accepted Abstracts Announced

9 April 2021

General Payment Deadline

Oral presentations

If you want to present your work in an oral presentation session at MEDICS, you need to submit a scientific abstract. Depending on the subject of your abstract, you must send it under one of the following categories:

  • Fundamental Sciences
  • Clinical Medicine
  • Surgery

In the following section, we provide you with useful advice regarding the structure of your abstract, based on the three types of presentations included in the congress: case report, original study & meta-analysis and review.

  1. The Case Report abstract should contain the following: introduction, case presentation, discussions. In the introduction, you should briefly present the scientific background and its importance for the larger population. The case description should provide information regarding the chief complaint, physical examination, para-clinical investigations, differential and final diagnosis. The discussions should emphasize the importance and hallmarks of this clinical case.
  2. The Original Study abstract should contain the following parts: introduction, methods and materials, results, conclusions. In the introduction, you should explain the reason for performing this study. The materials and methods section should briefly describe the population included in the study (human or animal test subjects), the performed actions, the data analysis. In the results section, you should include the outcome of the data analysis. The conclusions should emphasize the importance of this original study.
  3. The Review / Meta-Analysis abstract should include the following parts: background, objectives, methods and materials, results, conclusion.

Our scientific committee will evaluate all abstracts. The members of the committee are specialists in one of the three following fields: Fundamental Sciences, Clinical Medicine and Surgery. The review process is double-blind, which means that the identities of both the reviewers and the authors are concealed from each other.

Your abstract will be evaluated according to the following criteria:

  1. Basic linguistic cohesion;
  2. Scientific Validity – a plausible explanation of your findings;
  3. Statistics – use of adequate statistic tests and appropriate interpretation of their results;
  4. Applicability – how you position your work relative to current medical practice;
  5. The particularity of the Study – a reflection of the study’s novelty factor.

It is important to remember that, if your abstract is selected, you will present your work in one of the Oral Presentation sessions, which will take place on Sunday, 18 April 2021. We will no longer organize Poster Presentation Sessions. 

Remember that the abstract body must not exceed 300 words. Last but not least, be careful to select relevant keywords – this will make it easier for people that may be interested in your work to find it in the abstract book.

Pitch presentations

This year we are introducing Pitch Presentations at MEDICS. These are replacing our well-known Poster presentations, offering an engaging alternative in a virtual environment. A Pitch Presentation is a 3-minute, prerecorded talk on a specific subject. This year, at MEDICS, we will organise our Pitch Presentation competition on the theme: “Solve a Problem in Medicine”.

You can choose any subject you’d like, from technological innovation to public health awareness. To register, you will need to complete the abstract submission form, answering a few questions about your idea:

  1. What is the problem you wish to solve?
  2. At this present time, what is being done for this medical issue?
  3. Are there currently any new initiatives or actions that might help your cause?
  4. How do you envision the proper course of action for tackling this problem? 
  5. Who would benefit from your proposed solutions? What would their impact be? Would they only benefit the targeted population or would they extend to the average Joe?
  6. Are the measures you pitch only useful in solving the matter at hand, or can they also benefit other medical sectors?

If selected, you will be asked to make a recording of yourself, pitching your idea. Feel free to get as creative as you wish when you are recording your pitch, but please do keep your face in the video for the entire duration! The video can be accompanied by digital support prepared by the participant (pptx, Prezi etc.).  You are allowed to use props. Also, you can film with a friend or include more people in your Pitch Presentation! However, those presenting alongside you will not be considered coauthors of your pitch.

Once your Pre Recorded Pitch Presentation Video is done, you can upload it on our website from your account – click on the “My Account” icon and access the “Upload my pitch” tab. Make sure you send your video in by 5 April 2021 (23:59 GMT +2).

The pre-recorded video of your pitch will be posted on our website, alongside every other video from our enthusiastic pitchers. The presentations will be available for viewing for all of the duration of the event and 10 days after its end.

There will be two popularity prizes: Freshest Idea and Best Speaker, both chosen by the participants at MEDICS. One additional prize, the Organiser’s Prize, will be awarded by the MEDICS Organising Committee.

  1. The person submitting the abstract must be the one who plans to present it in case it gets accepted (the “Presenting Author”).
  2. A given abstract can be submitted only once.
  3. One participant may submit (and therefore present) a maximum of 2 abstracts (This means either 2 scientific abstracts, 2 pitches, or one scientific abstract and one pitch).
  4. You can submit your abstract even if it has been submitted or presented at another conference.
  5. There can be only one Presenting Author for each submitted abstract.
  6. For scientific abstracts, there can be only one scientific coordinator for each submitted abstract. Any other doctors, researchers, university or medical staff that had any contribution to the abstract can be enlisted as coauthors. There is no limit to the number of coauthors. Coauthors who wish to attend our conference will be able to do so only as Passive Participants (our Terms&Conditions apply).
  7. You don’t need a scientific coordinator to register for pitch presentations, but you can have a maximum of one if you want to. Any other doctors, researchers, university or medical staff that had any contribution to the abstract can be enlisted as coauthors. There is no limit to the number of coauthors. Coauthors who wish to attend our conference will be able to do so only as Passive Participants (our Terms&Conditions apply).
  1. Register on our website, log into your account and go to the “My abstracts” tab.
  2. Press on the “Submit my abstract” button and fill in the Abstract Submission Form. While filling the Abstract Submission Form, please do NOT use special characters or diacritics. At the end of the form, you will need to define the Keywords, which will not be taken into consideration when counting the words.
  3. After you submit your abstract, you will receive a confirmation email from us (please check your spam folder as well).
  4. You can also check if your abstract was submitted by going to the “My abstracts” tab in your personal account.
  5. If you wish to submit a second abstract, repeat the steps above.

You’ve submitted your abstract but just realised that you forgot that last important piece of data. Don’t worry! You can edit your abstract by following the steps below:

  1. Log into your personal account and go to the “My abstracts” tab. You can view, edit and delete any of the submitted abstracts from this tab.
  2. You will be able to edit your abstract before 15 March 2021 (23.59 GMT+2). Only the final version will be taken into consideration.

Accepted Abstracts will be announced on our website in Late March 2021. If you are a presenting author you will also receive an email telling you if your abstract was accepted or not. 

You have two options – you can:

  1. Pay the Presenting Author Fee before the Abstract Submission Deadline (15 March 2021)

In this case, you pay the Presenting Author Fee (15 EUR ) first. This gives you access to all the virtual conferences, online oral and pitch presentations. If you wish you will only then be able to add a workshop to your virtual experience by paying one of the corresponding fees for a virtual or in-person workshop.  

By paying the Presenting Author Fee before the Abstract Submission Deadline, you assume full responsibility for submitting an abstract before 15 March 2021 (23:59 GMT +2). Please note that if you fail to submit an abstract, any Workshop booking gets cancelled, your account becomes inactive and you do not get a refund.

If your abstract did not get accepted, you may still attend the conference as a Passive Participant without doing anything else. If you do not wish to attend the Virtual Conference any more you can ask for a refund of your Virtual Conference fee and/or any workshop fee before the refund deadline- 9 April 2021 subject to our Terms&Conditions.

OR

  1. Pay the Presenting Author or the Virtual Conference Regular Fee after the Abstract Submission Deadline (15 March 2021), but before the General Payment Deadline (9 April 2021)

Please note that you don’t have to pay the Presenting Author Fee to submit an abstract. If you submit an abstract, you can postpone the payment until after we announce the list of accepted abstracts, but you won’t be able to pay and add any virtual or in-person workshop to your Virtual Conference experience. If your abstract gets accepted, you have to pay the Presenting Author Fee (15 EUR) before 9 April 2020 (23:59 GMT +2). If your abstract doesn’t get accepted, you have to pay the Virtual Conference Regular Fee (15 EUR) before 9 April 2021 (23:59 GMT +2). Our Terms & Conditions apply.