SUBMIT YOUR ABSTRACT

Important dates

Late December 2022

Abstract Submission Open

24 February 2023

Abstract Submission Deadline

early March 2023

Accepted abstracts announced

12 March 2023

General Payment Deadline

Oral presentations

If you want to present your work in an oral presentation session at MEDICS, you need to submit a scientific abstract. Depending on the subject of your abstract, you must send it under one of the following categories:

  • Fundamental Sciences
  • Clinical Medicine
  • Surgery

In the following section, we provide you with useful advice regarding the structure of your abstract, based on the three types of presentations included in the congress: case report, original study and review & meta-analysis.

  1. The Case Report abstract should contain the following: introduction, case presentation, discussions. In the introduction, you should briefly present the scientific background and its importance for the larger population. The case description should provide information regarding the chief complaint, physical examination, paraclinical investigations, differential and final diagnosis. The discussions should emphasize the importance and hallmarks of this clinical case.
  2. The Original Study abstract should contain the following parts: introduction, methods and materials, results, conclusions. In the introduction, you should explain the reason for performing this study. The materials and methods section should briefly describe the population included in the study (human or animal test subjects), the performed actions and the data analysis. In the results section, you should include the outcome of the data analysis. The conclusions should emphasize the importance of this original study.
  3. The Review/Meta-Analysis abstract should include the following parts: background, objectives, methods and materials, results, conclusion.

Our scientific committee will evaluate all abstracts. The members of the committee are specialists in one of the three following fields: Fundamental Sciences, Clinical Medicine and Surgery. The review process is double-blind, which means that the identities of both the reviewers and the authors are concealed from each other.

Your abstract will be evaluated according to the following criteria:

  1. Basic linguistic cohesion;
  2. Scientific Validity – a plausible explanation of your findings;
  3. Statistics – use of adequate statistic tests and appropriate interpretation of their results;
  4. Applicability – how you position your work relative to current medical practice;
  5. The particularity of the Study – a reflection of the study’s novelty factor.

It is important to remember that, if your abstract is selected, you will present your work in one of the Oral Presentation sessions, which will take place on Saturday, 1 April 2023.

Remember that the abstract body must not exceed 300 words. Last but not least, be careful to select relevant keywords – this will make it easier for people that may be interested in your work to find it in the abstract book. Keywords are not included in the 300-word limit.

Tips for Oral Presentations

Poster presentations

If your abstract gets accepted you can unlock another piece of the puzzle: the Poster Competition. But the difference is that in this case the jury is the public. Every participant at the conference can vote their favourite poster, which is why it is very important how you organize your speech in order to get your message across to your colleagues and help them comprehend the scientific core of your work. Keep in mind that there will be 5 popularity prizes, so make sure that, beside the scientific rigor of the poster, you also pay attention to the creative part of the presentation, so that the information is attractive and easy to understand by the public.

Tips for Poster Presentations

General information

  1. The person submitting the abstract must be the one who plans to present it in case it gets accepted (the “Presenting Author”).
  2. A given abstract can be submitted only once.
  3. One participant may submit (and therefore present) a maximum of 2 abstracts.
  4. You can submit your abstract even if it has been submitted or presented at another conference.
  5. There can be only one Presenting Author for each submitted abstract.
  6. For scientific abstracts, there can be only one scientific coordinator for each submitted abstract. Any other doctors, researchers, university or medical staff that had any contribution to the abstract can be enlisted as co-authors. There is no limit to the number of co-authors. Co-authors who wish to attend our conference will be able to do so only as Passive Participants (our Terms & Conditions apply).

How to submit your abstract

  1. Register on our website, log into your account and go to the “My abstracts” tab.
  2. Press on the “Submit my abstract” button and fill in the Abstract Submission Form. While filling the Abstract Submission Form, please do NOT use special characters or diacritics. At the end of the form, you will need to define the Keywords, which will not be taken into consideration when counting the words.
  3. After you submit your abstract, you will receive a confirmation email from us (please check your spam folder as well).
  4. You can also check if your abstract was submitted by going to the “My abstracts” tab in your personal account.
  5. If you wish to submit a second abstract, repeat the steps above.

How to edit your abstract

You’ve submitted your abstract but just realised that you forgot that last important piece of data. Don’t worry! You can edit your abstract by following the steps below:

  1. Log into your personal account and go to the “My abstracts” tab. You can view, edit and delete any of the submitted abstracts from this tab.
  2. You will be able to edit your abstract before 12 March 2023 (23.59 GMT+2). Only the final version will be taken into consideration.

Accepted abstracts

Accepted Abstracts will be announced on our website in early March 2022. If you are a presenting author you will also receive an email informing you if your abstract was accepted or not.

Payment

You have two options – you can:

  1. Pay the Presenting Author Fee before the Abstract Submission Deadline (24 February 2023)

In this case, you pay the Presenting Author Fee first. This gives you access to all the conferences & keynote lectures, oral and poster presentations and to a workshop of your choice. If you wish you will only then be able to add one or two extra workshops to your experience by paying the corresponding fee for an additional workshop.

By paying the Presenting Author Fee before the Abstract Submission Deadline, you assume full responsibility for submitting an abstract before 24 February 2023 (23:59 GMT +2). Please note that if you fail to submit an abstract, any workshop booking gets cancelled, your account becomes inactive and you do not receive a refund.

If your abstract did not get accepted, you may still attend the conference as a Passive Participant by paying the difference between the Presenting Author fee and the Passive Participant fee. If you do not wish to attend MEDICS 2023 anymore, you can ask for a refund of your Presenting Author fee and any additional workshop fee before the refund deadline – 12 March 2023 subject to our Terms & Conditions.

OR

  1. Pay the Presenting Author after the Abstract Submission Deadline (24 February 2023), but before the General Payment Deadline (12 March 2023)

Please note that you don’t have to pay the Presenting Author Fee to submit an abstract. If you submit an abstract, you can postpone the payment until after we announce the list of accepted abstracts, but you won’t be able to book any workshops until then. If your abstract gets accepted, you have to pay the Presenting Author Fee before 12 March 2023 (23:59 GMT +3). If your abstract doesn’t get accepted, but you still wish to attend MEDICS 2023, you have to pay the Passive Participant Fee before 12 March 2023 (23:59 GMT +3). Our Terms & Conditions apply.