Fees

PRESENTING AUTHOR

€ 30

Before 18 March 2020

  • Entrance to all scientific events during the official period of the congress according to the Terms & Conditions
  • Entrance to the Opening and Closing Ceremonies
  • Access to Coffee & Lunch Breaks
  • Conference Bag, Abstract Book & Presenting Author Certificate
  • Electronic Certificate of Participation.
Suspended

EARLY BIRD

€ 43

Before 31 December 2019

  • Entrance to all scientific events during the official period of the congress according to the Terms & Conditions
  • Entrance to the Opening and Closing Ceremonies
  • Conference Bag
  • Access to Coffee & Lunch Breaks
  • Electronic Abstract Book
  • Electronic Certificate of Participation.
Closed

REGULAR FEE

€ 55

Before 29 February 2020

  • Entrance to all scientific events during the official period of the congress according to the Terms & Conditions
  • Entrance to the Opening and Closing Ceremonies
  • Access to Coffee & Lunch Breaks
  • Conference Bag
  • Electronic Abstract Book
  • Electronic Certificate of Participation.
Closed

LATE FEE

€ 70

From 1 March 2020

  • Entrance to all scientific events during the official period of the congress according to the Terms & Conditions
  • Entrance to the Opening and Closing Ceremonies
  • Access to Coffee & Lunch Breaks
  • Conference Bag
  • Electronic Abstract Book
  • Electronic Certificate of Participation.
Suspended

Info

You will be able to book a Workshop only after you pay one of the fees above. Don’t forget to book your Workshop before 19 March 2020 (23.59 GMT+2).

In order to pay, you have to register, log into your account and access the “Payment” tab. We accept online payments only.

All fees include the Electronic Certificate of Participation. It carries the same validity as the physical one, only with less paper waste.

You will receive the MEDICS Certificate only if you meet all the participation criteria:

For Passive Participants:

  1. you must have attended the workshop(s) you booked and to which you have been accepted;
  2. you must have attended the two mandatory events (Presentations, Conferences OR Keynote Lectures; one in the morning group and one in the afternoon group);
  3. you must have filled the Feedback Form available in your personal account at the end of the conference in no more than 1 month

 

For Presenting Authors:

  1. you must have attended the Presentations;
  2. you must have attended the workshop(s) you booked and to which you have been accepted;
  3. you must have filled the Feedback Form available in your personal account at the end of the conference in no more than 1 month

 

If you fail to fill in the feedback form during the one month timeframe, you will not be allowed to do it afterwards and you will not receive the Certificate of Participation. Your Certificate of Participation will be stored 5 months after the end of the conference. NO certificate-related requests will be taken into consideration after this 5 month period.

If you are not bothered by paper waste and you still want to receive a hard copy of the Certificate of Participation, you have to pay an extra fee of 12 EUR. You can pay this either at registration (together with one of the fees above) or thereafter, but no later than 18 March 2020 (23:59 GMT+2).

You will receive the hard copy certificate only if you meet all the participation criteria (see above: Electronic Certificate of Participation). If you fail to fill in the feedback form during the one month timeframe, you will not be allowed to do it afterwards and you will receive neither the electronic, nor the hard copy version of the certificate. We will start sending the hard copy certificates 1 month after you complete the feedback form. We will send the document at the address provided at registration – please make sure you write the correct, full address!

You can book an Extra Workshop if you pay the Extra Workshop Fee (20 EUR ) before 18 March 2020 (23:59 GMT +2). You can pay it together with your initial payment or at a later time. In order to pay for an Extra Workshop at a later time, you have to log into your account, go to the “Payment” tab and follow the instructions there. You can book your Extra Workshop immediately by logging into your personal account and going to the “My Events” tab or to the “Book your workshop” tab.

Don’t forget to book your Extra Workshop before 19 March 2020 (23:59 GMT +2) (see also Workshops).

If you plan to submit an Abstract, you must pay the Presenting Author Fee (30 EUR) before 18 March 2020 (23:59 GMT +2).  You have to book your Workshop before 19 March 2020 (23:59 GMT +2).

You have two payment options:

  1. Pay the Presenting Author Fee before the Abstract Submission Deadline (31st January 2020): once you pay the Presenting Author Fee, you assume full responsibility for submitting an abstract before 31st January 2020. Please note that if you do not submit an abstract, any Workshop booking gets cancelled, your account becomes inactive and you do not get a refund. When we announce the list of accepted abstracts, if your abstract got accepted, you do not have to pay any additional fee. If your abstract did not get accepted, you may still attend the conference as a Passive Participant. In order to do so, you have to pay an additional fee of 25 EUR (so that in the end you will have paid 30 EUR + 25 EUR = 55 EUR ).
  2. Pay the Presenting Author Fee after we announce the list of accepted abstracts (but before 18 March 2020): Please note that you don’t have to pay the Presenting Author Fee in order to submit an abstract. If you submit an abstract, you can postpone the payment until after we announce the list of accepted abstracts – but you won’t be able to book your Workshop during this time. If your abstract gets accepted, you have to pay the Presenting Author Fee (30 EUR ) before 18 March 2020. If your abstract doesn’t get accepted, you may still attend the conference as a Passive Participant. In order to do so, you have to pay the Regular Fee (55 EUR) before 18 March 2020. After your payment, you will be able to book a Workshop immediately, but no later than 19 March 2020.

Accepted abstracts will be announced on our website in late February. Co-authors who wish to attend our conference will be able to do so only as Passive Participants (the Terms & Conditions for Passive Participants apply).

Please note that the Early Bird Fee is non-refundable.

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IF you paid the Regular / Late Fee and you did not find a Workshop you like;

THEN you can get a full refund minus the handling fee of 27 EUR if you send us a request before 10 March 2020.

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IF you paid the Regular / Late Fee, booked a Workshop, but don’t want to come anymore;

THEN you can get a full refund minus the handling fee of 27 EUR if you send us a request before 10 March 2020.

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IF you paid the Extra Workshop Fee and did not find any suitable second Workshop and/or you do not want to book an Extra Workshop anymore

THEN you can get a full refund of the Extra Workshop Fee if you send us a request before 10 March 2020.

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IF you booked a Workshop and it got cancelled because of the MEDICS 2020 organising team (changes in location, timetable or trainer are NOT included)

THEN you can choose one of the available places at another Workshop;

OR you can get a full refund (in this case you cannot participate anymore in the events that are part of MEDICS 2020).

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IF you booked your second Workshop and it got cancelled because of the MEDICS 2020 organising team (changes in location, timetable or trainer are NOT included)

THEN you can choose one of the available places at another Workshop;

OR you can get a refund of the Extra Workshop Fee only.

In order to receive a refund, you have to contact us at [email protected] and specify an appropriate bank account for this action.

The money will be transferred in the indicated bank account in no more than 5 working days. We will deduct any bank commissions from the refunded sum. Any refund claims not covered in our Terms & Conditions will not be taken into consideration. Incomplete fees or fees paid after the official deadlines will not be refunded.

IF you paid the Presenting Author Fee, but don’t want to come anymore;

THEN you can get a full refund minus the handling fee of 25 EUR if you send us a request before 10 March 2020.

________________________________________

IF you paid the Extra Workshop Fee and did not find any suitable second Workshop and/or you do not want to book a second Workshop anymore

THEN you can get a full refund of the ExtraWorkshop Fee if you send us a request before 10 March 2020.

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No refunds will be made to participants who paid the Presenting Author Fee and failed to submit an abstract before the Abstract Submission Deadline (31 January 2020).

No refunds will be made to participants who paid the Presenting Author Fee, submitted an abstract that did NOT get accepted as an Oral or Poster Presentation and failed to pay the additional 25 EUR  Fee before 18 March 2020.

________________________________________

IF you booked a Workshop and it got cancelled because of the MEDICS 2020 organising team (changes in location, timetable or trainer are NOT included)

THEN you can choose one of the available places at another Workshop;

OR you can get a full refund (in this case you cannot participate anymore in the events that are part of MEDICS 2020).

________________________________________

IF you booked your second Workshop and it got cancelled because of the MEDICS 2020 organising team (changes in location, timetable or trainer are NOT included)

THEN you can choose one of the available places at another Workshop;

OR you can get a refund of the Extra Workshop Fee only.

In order to receive a refund, you have to contact us at [email protected] and specify an appropriate bank account for this action.

The money will be transferred in the indicated bank account in no more than 5 working days. We will deduct any bank commissions from the refunded sum. Any refund claims not covered in our Terms & Conditions will not be taken into consideration. Incomplete fees or fees paid after the official deadlines will not be refunded.